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Practice Tips, CLE & News from
The Florida Bar Solo & Small Firm Section

Sponsored by LegalEase Solutions. Exceptional legal research
and writing for attorneys, law 
firms and corporate counsel.

 

 

 

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NEW:
Audio Webcast Series. 
Listen live to “50 Practice Tips from Highly Successful Solo & Small Firm Practitioners” on July 26 from 11:30 a.m. to 12:30 p.m. (registration details coming). Teresa Byrd MorganSean DesmondJohn Maceluch and Paige Greenlee share best practices to make your practice thrive.

Members-Only Facebook Group. Office space to share? Seeking co-counsel on a case? Win a prestigious award? Share your news in the section’s Facebook group. It’s free. Join today to network with your colleagues from the section.


Use Tech to Enable Your Virtual Law Practice. In this YouTube video, CuroLegal CEO Chad Burton offers sage advice on the best cloud-based solutions and core tech choices for your firm. Learn more about Google for Work and Microsoft Office 365 and how they integrate with practice management suites like Clio. Burton is a former litigator who developed one of the nation’s first “new model” law firms, leveraging cloud-based technology and modern business practices to develop a lean virtual law firm.


Section Awards During Florida Bar Annual Convention. Make plans to join the Solo and Small Firm Section Executive Council at 1:45 p.m. on June 23 in Royal Palm Ballroom II to congratulate the winners this year’s awards: Tradition of Excellence, Walter S. Crumbley, Mentor of the Year, Paralegal of the Year and L. Michael Roffino Pro Bono. Photo: Carl Schwait, 2016 Tradition of Excellence Award winner and Renee Thompson, 2016 Walter S. Crumbley Award recipient.

View full Annual Convention schedule.


Florida Law Update. Today is the last day to register online (be sure to have your new member portal info handy) for The Florida Bar Annual Convention if you plan to attend the Florida Law Update live presentation on June 22 at the Boca Raton Resort & Club. Can’t make the deadline? Download the form and register onsite. You also can sign up for the real-time live webcast.


 


Florida Bar members save 10% off the web price on more than 30,000 office supplies through the Office Depot Partner Program. 

  • FREE SHIPPING: On orders over $50 (and under 50 pounds)
  • EXCLUSIVE SAVINGS: 10% off the web price
  • CONVENIENT SHOPPING: Online and in-store shopping options

Easy to Order, Easy to Save!  Click Here to:

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Thank you to the Solo & Small Firm Section’s new sponsor, Legalease Solutions. Exceptional legal research and writing for attorneys, law firms and corporate counsel.  

 

 


QuickLINK is designed to boost your technology edge, enhance your practice management skills and improve your client service. We value your feedback and topic suggestions. Follow the Solo & Small Firm Section on social media for news and updates to benefit your practice.

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SECTION NEWS: Check out the Solo & Small Firm Section’s brand-new, members-only Facebook group. Join today to network with your colleagues from the section.


Solo & Small Firm Section Member Spotlight: Elad Hakim

The Solo & Small Firm Section member spotlight this week is on Elad Hakim of Elad Hakim P.A. in Boca Raton. Mr. Hakim is a litigator and concentrates on civil matters including, but not limited to, breach of contract, civil theft, real estate disputes, unjust enrichment and landlord-tenant disputes. His Juris Doctor degree is from the University of Miami School of Law and his undergraduate English degree is from the University of Wisconsin-Madison. Prior to opening his firm in 2001, Mr. Hakim worked for several firms and gained invaluable experience in insurance defense, personal injury and general civil litigation. He is a member in good standing of The Florida Bar. He also is fluent in Hebrew. Mr. Hakim lives with his wife and three children in Boca Raton. Read his full profile on the section’s Facebook page.

   


Tech Tip: The Top Ten Apps for Lawyers—And How to Use Them


Brett Burney
Principal of Burney Consultants LLC

If you’ve been weeding through tech clutter to find the best apps for your practice, look no more. A recent MyCase blog post hits the highlights of Brett Burney’s “Top 10 Apps for Lawyers” presentation, which actually covers apps in ten categories for lawyers, and different ways that lawyers can (and should) be using apps in their practice. Learn Burney’s top picks for cloud-based file management, document scanning, legal presentations,  file/PDF management and more.

Scroll to the bottom of the post to watch the whole presentation (it’s free) on more than 40 different apps. Or, read the Q & A summary for answers to the top questions asked during the webinar (see more below)—such as how to address client confidentiality concerns when an app has access to document contents (e.g., PDF to word converter), which iPad and tablet to choose, and the best hardware to use with an iPad for projecting presentations.

Here’s a sample:

Q: What is the recommended video/online conference software?

A: The two main online conference services – GoToMeeting & Webex – both have excellent mobile apps that continued to be improved.

Q: Is Dropbox any better than Apple’s iCloud?

A: I would say yes, although I use iCloud for several apps on my iPhone and iPad because it’s built into the ecosystem. But Dropbox syncs files better, is more accessible through the app, and generally more flexible for storing, managing, and syncing files.

Q: Is adding specific password protections to individual documents considered best practice or is it OK to just have a password to access OneDrive?

A: The first step is to use a strong, secure password for your Microsoft OneDrive account. You’ll need to input that password the first time you launch OneDrive on your mobile device. The second step is to make sure you have a passcode enabled for your mobile device. On the iPad and iPhone, you can also turn on a passcode inside the OneDrive app, which provides a second level of protection.

READ FULL POST

 


Upcoming CLE Opportunities

Florida Law Update. There’s still time to register for the 2017 Florida Law Update, scheduled for 8:00 a.m. – 5:00 p.m., Thursday, June 22, at the Boca Raton Resort & Club (during Florida Bar Annual Convention). Register online for Course Number 2320R. Special thanks to Program Chair Peggy Hoyt for putting together a great lineup of speakers: Denis DeVlaming (Criminal Law), Kevin Johnson (Employment Law), Barbara Leach (Bankruptcy Law), Adam Hodkin (Business Law), Wade Luther (Family Law), Michael Gelfand (Real Property Law) and Alex Douglas, Peggy Hoyt and Sarah AuMiller (Estate Planning/Elder Law). See you there!

FIND MORE CLE

 


Practice Management Tip of the Week: How Lawyers Can Use Client Data to Grow Their Practices

Law practices are businesses, and these days, successful businesses leverage data to thrive. Here are some tips from a recent Attorney at Work blog post that will inspire you to learn more about embracing data to grow your law practice.

Data Helps Answer Questions. Data comes in all shapes and sizes, and you can access it more easily than you think. It can be as simple as asking first-time callers where they heard about you. Or sending emails to clients after you’ve wrapped up their cases, asking them how you did. You can use Google Analytics to track traffic to your website and measure the return on your various marketing and advertising efforts. If you’re wondering whether your website is easy to use, ask 10 acquaintances to pretend they have a legal problem and let you know how easy your site was to use. Keep it simple.

More Data Is Not Always Better. Start with the right questions. Maybe you’re curious whether you’re getting as many referrals as you think you are. Maybe it’s whether your website is turning users into callers. Whatever it is, if you start there, you’ll have a better chance of getting the right data that is directly relevant to the answers you want to find.

Working with data is not a one-shot deal. You don’t need to do it all the time, but thinking about it as an ongoing process rather than a discrete task will get your business where it needs to go.

READ FULL POST


Tech Tip from the 2017 Florida Bar Tech Show Presented by the Solo & Small Firm Section: Protect Your Email Like It’s Your Social Security Number

 

During this year’s Florida Bar Tech Show, we learned that using multiple email addresses—each with specific purposes—can help you avoid spam, protect yourself from hackers and allow greater access.

Avoid spam. If you need to sign up for a service but don’t want all the promotional updates that come with it, sign up with an email address other than your main account.

Protect yourself. Having a separate account for things like social websites and online purchasing, which are more prone to attack, will leave your main account less vulnerable. Make sure you choose different, strong passwords for each site.

Manage projects. If you’re collaborating with various people on a case (think virtual paralegal), having a separate email address dedicated to specific workflows will help you manage communication channels, but you’ll be able to share the login details with other people who are also working on the project.

Greater access. If you’re using an email service that’s only accessible on your desktop, it might be a good idea to have a web-based service to be able to access important emails remotely.

Here are some examples of how to use multiple email addresses with specific purposes:

  • Work email – strictly business.
  • Professional interest email – newsletters, groups, organizations, social media for business.
  • Personal – personal emails, hobbies, websites, clubs and organizations.


READ MORE ABOUT EMAIL SECURITY

 


Florida Bar Member Benefit: MedJet Protection for Your Summer Travel

 

 

 

Medjet Membership – Air Medical Transport and Crisis Response Protection: Peace of Mind for Florida Bar Members. 
As a Medjet member, if you become ill or injured domestically or abroad (more than 150 miles from your primary residence) and need inpatient hospital care, medical transfer to a hospital of your choice within your home country will be arranged for you at no additional cost beyond your Medjet membership fee. If you think all travel protection plans are the same, you could be in for an unwelcome surprise. While travel insurance and platinum card programs have important benefits, there may be restrictions that could leave you wishing you had additional protection. Medjet closes this gap. Learn about MedJet classic.

ENROLL BEFORE YOU TRAVEL


What has The Florida Bar done for you lately? Plenty! Check out TFB’s extensive Member Benefits Page to learn more.

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QuickLINK is designed to boost your technology edge, enhance your practice management skills and improve your client service. We value your feedback and topic suggestions. Follow the Solo & Small Firm Section on social media for news and updates to benefit your practice.

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Solo & Small Firm Section Member Spotlight: Jim Mullaney

Jacksonville divorce attorney Jim Mullaney is featured in this week’s Solo & Small Firm Section member spotlight. Mullaney is licensed to practice law in Florida and Georgia and is a Florida Supreme Court Certified Family Court Mediator. His family law practice also includes paternity, adoption, child support, timesharing, alimony and modification. He has a Bachelor of Science degree from the University of Florida and a Juris Doctor degree from Cumberland School of Law at Samford University. A Jacksonville native, Mullaney has practiced law since 1996 and founded his own law practice in 2000. He is admitted to practice before the U.S. District Court (Middle District of Florida), the Court of Appeals of Georgia, the Georgia Supreme Court and the United States 11th Circuit Court of Appeals. Read Mullaney’s full profile on the section’s Facebook page.


Tech Tip from The Florida Bar: Expanding Your Home or Office Network’s Reach

 

The Florida Bar this week shares a tech tip from the New York Times Tech Tip Blog on how to boost your home or office Wi-Fi signal if you’re sharing your internet connection by using a single wireless router to broadcast a network signal (and not one of the newer mesh-networking systems). Here are some basic tips to try to improve your coverage:

  • Try moving the router to a different location, preferably out in the open and away from appliances, cordless phones and big metal objects that can block or absorb the Wi-Fi signal.
  • Make sure your router’s firmware is up to date and your network is password-protected so that only authorized family and friends can log on.
  • If you don’t want to upgrade to a newer router that may offer better coverage, consider a compatible network range extender or booster device to help your Wi-Fi signal reach farther. Most companies that make routers (like Linksys, Netgear and D-Link) also sell less expensive add-ons for increasing your network’s reach.

READ FULL ARTICLE

 


Upcoming CLE Opportunities

Florida Law Update. 8:00 a.m. – 5:00 p.m., Thursday, June 22, 2017, Boca Raton Resort & Club (during Florida Bar Annual Convention). Register online for The Florida Bar Solo & Small Firm Section’s popular Florida Law Update, Course Number 2320R. Special thanks to Program Chair Peggy Hoyt for putting together a great lineup of speakers: Denis DeVlaming (Criminal Law), Kevin Johnson (Employment Law), Barbara Leach (Bankruptcy Law), Adam Hodkin (Business Law), Wade Luther (Family Law), Michael Gelfand (Real Property Law) and Alex Douglas, Peggy Hoyt and Sarah AuMiller (Estate Planning/Elder Law). See you there!

FIND MORE CLE

 


Practice Management Tip of the Week: Should You Hire a Virtual Paralegal?

Virtual paralegals typically are independent contractors who work remotely and are specifically trained to offer support to attorneys or entire law firms, large or small. Solos and small law firms can gain from these arrangements by handing over day-to-day administrative tasks, paying virtual assistants only for the time you use their services and avoiding overhead costs associated with hiring full-time employees. In most cases, you won’t have to provide technology or other equipment either.

Tips for Working with a Virtual Paralegal

  • Don’t assume — check credentials.
  • Protect your data. Working with a virtual paralegal often means sending confidential or sensitive information online.
  • Plan ahead to ensure availability. Virtual assistants and paralegals may have multiple clients.
  • Be realistic about your needs. Make sure your virtual paralegal is aware of what you expect. To guarantee the best possible outcome, do the appropriate research ahead of time and know what you want to get out of the service.

READ FULL ARTICLE

 


Tech Tip from the 2017 Florida Bar Tech Show Presented by the Solo & Small Firm Section: Customize the Quick Access Toolbar in Word

The Quick Access Toolbar is a customizable toolbar that contains a set of commands that are independent of the tab on the ribbon that is currently displayed. You can move the Quick Access Toolbar from one of the two possible locations, and you can add buttons that represent commands to the Quick Access Toolbar.

Add a command to the Quick Access Toolbar (watch video):

  1. On the ribbon, click the appropriate tab or group to display the command that you want to add to the Quick Access Toolbar.
  2. Right-click the command, and then click Add to Quick Access Toolbar on the shortcut menu.


Group the commands by adding a separator between the commands:

You can group the commands by using the separator to make the Quick Access Toolbar appear to have sections.

  1. Right-click the Quick Access Toolbar, and then click Customize the Quick Access Toolbar on the shortcut menu.
  2. In the Choose commands from list, click Popular Commands.
  3. Click <Separator>, and then click Add.
  4. To place the separator where you want it, click the Move Up or Move Down arrow.

Export a customized Quick Access Toolbar (watch: customize the ribbon).

You can export your ribbon and Quick Access Toolbar customizations into a file that can be imported and used by a coworker or on another computer.

  1. Click the File tab.
  2. Under Help, click Options.
  3. Click Quick Access Toolbar.
  4. Click Import/Export, and then click Export all customizations.

READ FULL ARTICLE

 


Florida Bar Member Benefit: Get 15 Percent Off FTD Flower Orders Just in Time for Mother’s Day

It’s not too late to order flowers and gifts for Mother’s Day! Florida Bar members receive a 15% discount with FTD.

You may order by phone at 1-800-SEND FTD and use code 30646 to receive the 15% discount.


What has The Florida Bar done for you lately? Plenty! Check out TFB’s extensive Member Benefits Page to learn more.

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QuickLINK is designed to boost your technology edge, enhance your practice management skills and improve your client service. We value your feedback and topic suggestions. Follow the Solo & Small Firm Section on social media for news and updates to benefit your practice.

TwitterLinkedInFacebook

 


From The ABA Tech Show: 60 Tips in 60 Minutes to Increase Productivity for Work and Life

The ABA Techshow’s popular 60 Tips in 60 Minutes closing session this year offered an impressive list of pointers to improve productivity and your personal life. The presenters included apps, websites and services to accompany each tip. (The full list is available here.)

A recent ABA Journal article recapped the session, which included tips on online document management (G Suite or Microsoft Office 365), protecting passwords (LastPass) and creating PDFs on the go (Scanbot). Need “life hacks” to save time? Charlie combs through hundreds of sources to give you information people; TripIt for travelers automatically builds itineraries by pulling out reservations, confirmation numbers and other details from emails; and TaskRabbit allows you to outsource jobs to people in your neighborhood, such as assembling furniture or cleaning the house.

SEE ALL 60 TIPS

 


Upcoming CLE Opportunities

We’ll keep you posted when registrations open:

  • Florida Law Update. 8:00 a.m. – 5:00 p.m., Thursday, June 22, 2017, Boca Raton Resort & Club (held during Florida Bar Annual Convention).
  • Agricultural Law Update.  8:00 a.m. – 1:00 p.m., Friday, Nov. 17, 2017, Florida Farm Bureau Federation in Gainesville.
  • Annual Ethics Seminar 2017.  8:00 a.m. – 1:00 p.m, Thursday, Nov. 3 in Orlando.

FIND MORE CLE

 


Practice Management Tip of the Week: A Solo’s Tips on Balancing Client Calls and Personal Time

 

Auther Steven Palermo says that if you’re a solo practitioner or in a small law firm you likely are a slave to your smartphone, making sure clients can always reach you. If you spend more time on weekends talking on the phone and emailing with clients than enjoying your free time, it’s probably causing you great stress and affecting your personal relationships. Want some pointers on how to cut down on after-hours and weekend communications, but not lose business? Read Palermo’s five tried and tested tips for curtailing after-hours client calls. From laying down ground rules to following them yourself, these pointers might make you better able to balance a healthy personal life while maintaining happy client relationships.

GET 5 TIPS

Steven J. Palermo is a managing partner at Palermo Tuohy Bruno, P.L.L.C., a Long Island personal injury law firm. 

 


Tech (and Safety) Tip from the 2017 Florida Bar Tech Show Presented by the Solo & Small Firm Section: Ring Video Doorbell for Your Smartphone

Solo and small firm practitioners share a common concern when it comes to office security: They can’t always be onsite to monitor deliveries and visitors (wanted or unwanted). With Ring video doorbell system you can monitor your home or office from your smartphone, tablet or PC. Every Ring device features a wide-angle lens and a built-in microphone and speaker so you can see, hear and speak to anyone on your property from anywhere. Ring’s customizable motion sensors let you focus in on the most important areas of your home. You’ll get instant alerts as soon as Ring detects motion, so you’ll know when anyone steps foot on your property. The free Ring app lets you control your devices and review your videos in one simple dashboard.

SEE HOW IT WORKS


Florida Bar Member Benefit: BizVue Internet Marketing

 

360 BizVue is the only SEO digital marketing company approved by The Florida Bar as a member benefit.

Google annually makes more than 540 changes; chances are that at least one change was made today that could affect your business rankings. It’s easy to get caught up in what you do and miss the bigger picture—and the bigger picture is where BizVue comes in. Getting your Google ducks in a row isn’t easy, and attorney SEO is no exception. This includes getting your desktop and mobile presence working together for your brand.

Think about how often you look up companies and contact details on your cell phone; your clients do the same. Optimize your web presence and that call to you is literally in their hands.

BizVue is offering an introductory rate of 70 percent off its Precise SEO Branding Service for members of The Florida Bar.

GET BENEFIT


What has The Florida Bar done for you lately? Plenty! Check out TFB’s extensive Member Benefits Page to learn more.

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QuickLINK is designed to boost your technology edge, enhance your practice management skills and improve your client service. We value your feedback and topic suggestions. Follow the Solo & Small Firm Section on social media for news and updates to benefit your practice.

TwitterLinkedInFacebook


Nominate Florida Bar Members by April 15 for the Solo & Small Firm Section’s annual awards. The awards will be presented in June at The Florida Bar Annual Convention. Please submit forms to Program Administrator Ricky Libbert. All details and forms are online.


Solo & Small Firm Section Member Spotlight: Tom Hall

The Solo & Small Firm Section this week spotlights former Florida Supreme Court Clerk of Court Tom Hall, an appellate lawyer who is Of Counsel to The Mills Firm in Tallahassee. The son of a steelworker, Hall was the first in his extended family to attend college when he enrolled at Ohio University. His studies were interrupted by four years in the United States Navy as a naval photographer during the Vietnam War. Hall practiced in various areas of law before accepting a job as staff attorney at Florida’s First District Court of Appeal in Tallahassee, where he worked until being appointed Clerk of the Florida Supreme Court in 2000. He was just the twentieth person to hold this position since Florida became a state in 1845. Read Hall’s full profile on the section’s Facebook page.

 


Tech Tip from FindLaw® for Legal Professionals: Is Your Computer Still Necessary? Practicing Law with a Tablet

Thinking about incorporating an Apple iPad, Samsung Galaxy or Microsoft Surface into your law practice—or replacing your desktop or laptop altogether? Here are some quick tips that can help you decide.

  • Do you create or review content? If you create a lot of content you’ll have to become familiar with the tablet’s touch screen input—or add a keyboard. If you’re more of a content reviewer, tablets can be good for viewing, commenting on and revising documents.
  • How much data storage do you need? A laptop offers vastly more onboard storage than a tablet so you’ll need to store data in the cloud if you exclusively use a tablet.
  • Are you super-attached to your software? Tablets use different operating systems (Android or iOS) than laptops, so you might have to pay for a workaround. Microsoft Office 365, for example, lets you access its software suite through the cloud to view, edit and create Microsoft documents from your tablet.
  • Do you need to connect to a printer or scanner? This may require the use of wireless or Bluetooth.

Still undecided? Check out “tablet PCs,” lighter, tablet-size devices that run on the same operating systems as PCs. These may be good solutions for lawyers who want the sleekness and mobility of tablets combined with the computing power of laptops.

READ FULL ARTICLE

 


Upcoming CLE Opportunities

 

We’ll keep you posted when registrations open:

  • Florida Law Update. 8:00 a.m. – 5:00 p.m., Thursday, June 22, 2017, Boca Raton Resort & Club (held during Florida Bar Annual Convention).
  • Agricultural Law Update.  8:00 a.m. – 1:00 p.m., Friday, Nov. 17, 2017, Florida Farm Bureau Federation in Gainesville.
  • Annual Ethics Seminar 2017.  8:00 a.m. – 1:00 p.m, Thursday, Nov. 3 in Orlando.

FIND MORE CLE

 


Practice Management Tip of the Week: Creative Goal Setting for Improving Your Solo Practice

 

Legal blogger Megan Zavieh says that no matter what type of goal-setting system works for you—even if it’s a long to-do list—make sure you prioritize what needs to be done by using four codes:

  • Code Red covers things like your trust accounting and bill collection systems. Weaknesses here expose you to the highest ethics risks.
  • Code Yellow likely includes the bulk of your tasks, including retainer agreements and communication systems (phone logs, practices for returning calls, filing of emails, non-engagement letter practices, etc.).
  • Code Green might be business development tasks, for example, if you are making the rent but would like to kick it up a notch. (This might be Code Red if you are desperately failing to make overhead each month.)
  • Code White is for tasks that would be nice to get done but are not critical.

If you realize there are things you should be improving, try organizing your goals in a way that doesn’t overwhelm you, and you should see an improved and more ethically sound practice.

LEARN MORE GOAL-SETTING TIPS


Tech Tip from the 2017 Florida Bar Tech Show Presented by the Solo & Small Firm Section: Use Multiple Browsers to Increase Productivity

During “50 Tech Tips in 50 Minutes,” speaker Adriana Linares shared tips for using multiple browsers to separate your business and personal lives and increase productivity. For example, DuckDuckGo doesn’t track your personal information, so use it for personal browsing to avoid those annoying ads generated by your search history. You might use Google Chrome, for example, to manage all of your social media accounts; and use Firefox for your work and school tasks. If you have Windows 10 you’re probably already using Microsoft Edge. Select apps and create bookmarks in each browser that reflect how you use that particular search engine. Slow connection? Try Opera‘s Turbo feature, which compresses your web traffic and makes a huge difference in browsing speed. Techradar recently reviewed browsers and rated the best for 2017: READ MORE


Florida Bar Member Benefit: Fastcase 7 is Here

Your Bar benefit, only better! Get unlimited access to one of the largest law libraries in the world. The member benefit has no restrictions on time or number of transactions. You get unlimited printing, unlimited reference assistance and unlimited customer service included for free, as well as a newspaper archive, legal forms and a one-stop PACER search of federal filings. The member benefit provides for free access to Fastcase’s intuitive and smarter legal research tools, training webinars and tutorials, industry-leading mobile apps, and live customer support from members of the Fastcase team.

The Fastcase 7 User Guide is an in-depth guide to all features and options in Fastcase 7. Use your Florida Bar member login to access Fastcase.


What has The Florida Bar done for you lately? Plenty! Check out TFB’s extensive Member Benefits Page to learn more.

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Member Spotlight. The Solo & Small Firm Section this week spotlights Christopher E. Benjamin, founder and senior managing shareholder at The Barrister Firm P.A. in Miami. He is an ancestral citizen of St. Martin, French West Indies, and served for three years as a soldier in the U.S. Army. Benjamin is a Florida Supreme Court certified civil circuit, family, appellate, bankruptcy and county court mediator. Read his full profile on the Solo & Small Firm Section’s Facebook page.

QuickLINK is filled with substantive information designed to boost your technology edge, enhance your practice management skills and improve your client-service delivery, courtesy of The Florida Bar Solo & Small Firm Section. We hope you find this format useful and interesting, and we value your feedback and topic suggestions. Follow @FlSoloSmallFirm for news and updates to benefit your practice.

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Nominate Florida Bar Members by April 15 for the Solo & Small Firm Section’s annual awards. If you know a member of Florida’s legal community who has rendered distinguished service to the Bar, please consider nominating that individual for one of the awards. View lists of previous award recipients at this link. The awards will be presented in June at The Florida Bar Annual Convention. Please submit nomination forms and supporting documents by April 15, 2017, to Program Administrator Ricky Libbert. All details and forms are online.


In This Issue

  • Tech Tip from The Florida Bar Practice Resource Institute: E-Filing Resources and Training Videos All in One Place.
  • NEW CLE: Segments from The Florida Bar Tech Show Presented by the Solo & Small Firm Section—Pick the Presentations That are Most Relevant to Your Practice.
  • Practice Management Tip of the Week10 Ethics Tips for Solo and Small Firm Practitioners From the 2016 Oregon State Bar Solo & Small Firm Conference.
  • Tech Tip from the 2017 Florida Bar Tech Show: Technology for Solo and Small Law Firms Video by Barbara Leach and Liz McCausland.
  • Florida Bar Member Benefit: RightSignature Electronic Signature Service 10% Discount.

Solo & Small Firm Section Member Spotlight on Christopher E. Benjamin.

The Solo & Small Firm Section this week spotlights Christopher E. Benjamin, founder and senior managing shareholder at The Barrister Firm P.A. in Miami. Benjamin is an ancestral citizen of St. Martin, French West Indies, and served for three years as a soldier in the U.S. Army. Benjamin is a Florida Supreme Court certified civil circuit, family, appellate, bankruptcy and county court mediator. He is a mediator and arbitrator at Salmon & Dulbeg and for the Florida Department of Financial Services, American Association of Arbitrators, Seventeenth Circuit Court Mediation Department and the Financial Industry National Regulation Association. Several cities have appointed him to serve as a special magistrate, and he currently is a magistrate in the Eleventh Judicial Circuit’s Traffic Court. Benjamin chaired the Dade County Bar Association Solo & Small Firm Section and was president of the Wilkie D. Ferguson Jr. Bar Association and the Florida Muslim Bar Association. He is a former vice president of the Miami-Dade Branch of the NAACP and member of the Greater Miami Urban League Posse. He serves as a member of 100 Black Men of South Florida and is general counsel for the Florida Democratic Black Caucus and Florida Memorial University’s National Alumni Association. His political appointments include service on Florida’s Local Advocacy Council, Miami-Dade County’s Citizens’ Independent Transportation Trust and City of Miami Garden’s Nuisance Abatement Board. He is rated AV Preeminent by Martindale-Hubbell, Superb by AVVO.com; and has been named to the lists of Florida Super Lawyers, Florida Trend Legal Elite, South Florida Business Journal 40 under 40, Cystic Fibrosis Top 40 under 40 Lawyers of Miami-Dade County, National Trial Lawyer’s Top 40 under 40, Legacy Magazine’s Top 40 under 40 Black Leaders of South Florida and Marquis Who’s Who 18th Edition of Who’s Who in American Law. He also has been recognized with the Dade County Legal Aide Pro Bono Award for his pro bono service with indigent clients. He graduated cum laude from Florida Memorial University with a Bachelor of Arts in Public Administration and Political Science earned his Juris Doctor at St. Thomas University School of Law.  A staunch community advocate, Benjamin has spent his career helping families navigate the process of divorce, ensuring that persons charged with crimes received fair trials and zealous representation, helping protect the civil rights of the discriminated, helping the injured find redress, helping small business owners establish their businesses, helping low-to-moderate income residents of Florida find affordable access to the courts and helping litigants find alternatives to resolving their disputes. Read his full profile on the Solo & Small Firm Section’s Facebook page.

   


Tech Tip From The Florida Bar Practice Resource Institute: E-Filing Resources and Training Videos All in One Place.

If you’re seeking a one-stop shop for Florida e-filing resources, look no further than The Florida Bar Practice Resource Institute’s e-filing resources page. Learn the basics of e-filing, register at the Florida courts e-filing portal, find links to e-filing systems by court, read news about filing and access numerous training and troubleshooting resources including the portal’s bank of free videos.

For more resources from The Florida Bar Practice Resource Institute, bookmark the PRI home page and check for regular updates.


NEW: Segments from The Florida Bar Tech Show Presented by the Solo & Small Firm Section—Pick the Presentations That are Most Relevant to Your Practice.

If you weren’t able to join us in Orlando for the 2017 Florida Bar Tech Show presented by the Solo & Small Firm Section, we’ve got a great offer for you. Pick the topics that are most relevant to your practice and tech skills and purchase individual segments on CD for only $100 each plus tax. Each segment is 50 minutes long and you’ll earn one technology CLE per course.

 


Practice Management Tip of the Week: 10 Ethics Tips for Solo and Small Firm Practitioners From the 2016 Oregon State Bar Solo & Small Firm Conference.

 

Oregon attorney and law practice management consultant Beverly A. Michaelis used Storify to create an excellent recap of “10 Ethics Tips for Solo and Small Firm Practitioners,” a presentation from the 2016 Oregon State Bar Solo & Small Firm Conference. The recap offers practical ethics tips that are applicable to solos and small firms—and the format makes it easy to use and share. From referral fees to disengagement letters, the presentation offers straightforward ethics advice that can make your law practice more effective. Michaelis owns Oregon Law Practice Management and is a former practice management advisor at the Oregon State Bar Professional Liability Fund.


Tech Tip from the 2017 Florida Bar Tech Show Presented by the Solo & Small Firm Section: Technology for Solo and Small Law Firms Video by Barbara Leach and Liz McCausland.

 

 

 

In this excellent video filmed during the 2017 Florida Bar Tech Show presented by the Solo & Small Firm Section, Barbara Leach and Liz McCausland discuss their favorite technologies for solo and small law firms. Both attorneys are solo practitioners in Orlando and are members of the Solo & Small Firm Section Executive Council. Leach is managing attorney at Barbara Leach Law P.L. and McCausland is the owner of Liz McCausland P.A.


Florida Bar Member Benefit: RightSignature Electronic Signature Service.

 


RightSignature
is an electronic signature service that enables you to get your important documents filled out and signed online in minutes with a legally binding e-signature. Perfect for contracts, retainer agreements, NDAs, and more. RightSignature makes servicing clients easier while reducing administrative time so you can maximize your billable hours. Members of The Florida Bar receive a 10% discount on RightSignature, plus a live one-on-one web demo and 24/7 customer support.

 

What has The Florida Bar done for you lately? Plenty! Check out TFB’s extensive Member Benefits Page to learn more.

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Member Spotlight. The Solo & Small Firm Section’s Member Spotlight this week is on Maria C. Gonzalez, a Florida Bar board certified marital and family lawyer, a Florida Supreme Court certified family law mediator and a fellow of the American Academy of Matrimonial Lawyers who practices with Young, Berman, Karpf & Gonzalez P.A. in Ft. Lauderdale and Miami. Gonzalez is the immediate past chair of the Family Law Section of the Florida Bar. She was born in Havana, Cuba, and raised in the United States. Read her full profile on the Solo & Small Firm Section’s Facebook page.

QuickLINK is filled with substantive information designed to boost your technology edge, enhance your practice management skills and improve your client-service delivery, courtesy of The Florida Bar Solo & Small Firm Section. We hope you find this format useful and interesting, and we value your feedback and topic suggestions. Follow @FlSoloSmallFirm for news and updates to benefit your practice.

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Nominate Florida Bar Members by April 15 for the Solo & Small Firm Section’s annual awards.
If you know a member of Florida’s legal community who has rendered distinguished service to the Bar, please consider nominating that individual for one of the awards. View lists of previous award recipients at this link. The awards will be presented in June at The Florida Bar Annual Convention. Please submit nomination forms and supporting documents by April 15, 2017, to Program Administrator Ricky Libbert. All details and forms are online.

 


In This Issue

  • Tech Tip from The Florida Bar Practice Resource Institute: How to Get FREE Quality Photos and Images to Use in Presentations.
  • CLEFlorida Law Florida Law Update—June 22, 2017, in Boca Raton, and Agricultural Law Update—Nov. 17, 2017, in Gainesville.
  • Practice Management Tip of the WeekMust-Have Practice Management Checklist (from The Florida Bar Young Lawyers Division How to Start Your Own Law Firm Series).
  • Tech Tip from the 2017 Florida Bar Tech Show Presented by the Solo & Small Firm Section: Thumbtack FREE Online Directory of Qualified, Local Professionals.
  • Florida Bar Member BenefitHotelStorm – Save Up to 55% off ALL Major Hotels!

Solo & Small Firm Section Member Spotlight on Maria C. Gonzalez

This week’s Solo & Small Firm Section Member Spotlight is on Maria C. Gonzaleza Florida Bar board certified marital and family lawyer, a Florida Supreme Court certified family law mediator and a fellow of the American Academy of Matrimonial Lawyers, who practices with Young, Berman, Karpf & Gonzalez P.A. in Ft. Lauderdale and Miami. Gonzalez serves on the Florida Supreme Court Commission on Professionalism and is the immediate past chair of the Family Law Section of the Florida Bar. She has served as chair of The Florida Bar Marital and Family Law Certification Committee, and has been included on the Florida Super Lawyers and South Florida Legal Guide Top Lawyer lists in marital and family law. She attended the University of Miami and received a Bachelor of Science degree in 1981 and a Paralegal degree in 1985. She earned a Juris Doctorate degree from the Nova Southeastern University Shepard Broad College of Law in 1990. Read her full profile on the Solo & Small Firm Section’s Facebook page.

  

 

 


Tech Tip From The Florida Bar Practice Resource Institute: How to Get FREE Quality Photos and Images to Use in Presentations.


Here’s a recent tech tip from The Florida Bar PRI (via Attorney at Work): Lawyers often add pizzazz to PowerPoint presentations, websites, blogs and social media posts by using photos and graphics. Paying for the rights to use professional photos can be expensive, and copying images from the internet can violate intellectual property rights.

Luckily, several websites offer copyright-free and royalty-free images:

  • Unsplash: Search for and download free, high-resolution photos. No attribution necessary.
  • StockSnap: Free stock photos with no attribution or copyright requirements.
  • Morguefile: A free archive of high-res stock photos from a site with a curious name. Photographer attribution is requested for each photo, but no copyright concerns. Editing of photos is permitted.
  • If you are feeling a bit more creative, then try Canva. This  site allows you to create your own designs from more than a million free or low-cost images.

For more tech tips from The Florida Bar Practice Resource Institute, bookmark the PRI home page and check for regular updates.


Upcoming CLE Opportunities.

We’ll keep you posted when registration opens for these CLEs:

 


Practice Management Tip of the Week: Must-Have Practice Management Checklist (from The Florida Bar Young Lawyers Division How to Start Your Own Law Firm Series).

 

No matter how long you’ve been practicing solo or in a small firm, it pays to keep abreast of the most current practice management essentials to ensure that you are operating efficiently and securely. The Florida Bar Young Lawyers Division’s practice management brochure—part of its How to Start Your Own Law Firm series—provides numerous links to resources for client management, conflict checking, calendaring, contact organization, time/expenses tracking, legal research, risk management and more.

If you haven’t reviewed your practice management mix within the last year, you owe it to yourself and your clients to check out these recommendations for ways to manage multiple aspects of your practice.


Tech Tip from the 2017 Florida Bar Tech Show Presented by the Solo & Small Firm Section: Thumbtack FREE Online Directory of Qualified, Local Professionals.

 

Thumbtack is “the destination for getting things done.” The site allows users to search for local professionals that provide a wide variety of services—and provides a venue for vendors to connect with new customers.

Answer a few quick questions about what type of pro you’re seeking. Within hours, you’ll receive up to five custom quotes based on your specific needs. Compare quotes, profiles, and reviews, then hire the pro that’s right for you. It’s simple and it’s free. Consider it done.


Florida Bar Member Benefit: HotelStorm – Save Up to 55% off ALL Major Hotels!

With HotelStorm, you get exclusive access to hotel rooms for up to 55 percent below public pricing. Search hundreds of thousands of hotels from major chains to modern boutiques, most offering free cancellations because they get it: Life happens. HotelStorm helps you save money so you can explore more of the world around you. Want to see for yourself? Finding a room is easy:

  • Simply visit HotelStorm and use access code: MEMBERPERKS to unlock your exclusive discounts.
  • Select your destination and your travel dates; they’ll take care of the rest.

If you have any questions or need help booking, reach out to theHotelStorm dedicated, multi-lingual concierge team who is on staff and available to help you 24/7 at 888-519-5002.

What has The Florida Bar done for you lately? Plenty! Check out TFB’s extensive Member Benefits Page to learn more.

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Member Spotlight. The Solo & Small Firm Section’s Member Spotlight this week is on St. Petersburg lawyer and technology blogger Rick Georges, a solo practitioner in real property, corporate law, and wills, trusts and estates. Read Georges’ full profile on the Solo & Small Firm Section’s Facebook page and learn more about him below.

QuickLINK is filled with substantive information designed to boost your technology edge, enhance your practice management skills and improve your client-service delivery, courtesy of The Florida Bar Solo & Small Firm Section. We hope you find this format useful and interesting, and we value your feedback and topic suggestions. Visit FLSoloSmallFirm.org and follow @FlSoloSmallFirm for news and updates to benefit your practice.

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In This Issue

  • Tech Tip from The Florida Bar Practice Resource Institute: Use as Many Characters as Possible in Your Password.
  • CLEFlorida Law Florida Law Update—June 22, 2017, in Boca Raton, and Agricultural Law Update—Nov. 17, 2017, in Gainesville.
  • Practice Management Tip of the Week: Practice Law and Spend Only $5 a Day Running Your Business.
  • Tech Tip from the 2017 Florida Bar Tech Show Presented by the Solo & Small Firm Section: Parkmobile Parking App.
  • Florida Bar Member Benefit: 20 Percent Off Wyndham Hotel Brands.

Solo & Small Firm Section Member Spotlight on Rick Georges

Rick Georges is a solo practitioner in St. Petersburg. He is active in the St. Petersburg, Florida and American bar associations, and presents seminars and programs on the use of computers in the practice of law. He has authored the “Future Lawyer” column for the Tampa Bay Review and other publications and has taught law office management and computer-assisted legal research at the college and law school levels. Georges’ “FutureLawyer” blog is widely read, and the Solo & Small Firm Section was fortunate to have him blog live from this year’s Florida Bar Tech Show. He practices real property, corporation, and wills, trusts and estates law, and he is a recognized expert in the application of computers and technology to law practice. He is a graduate of Stetson University College of Law. Georges wrote “Life is Simple, Really: Poems about Life, Loving, Family and Fun,” a collection of poems that reflect his belief that life, love, family and fun are more important to happiness than anything we do in our professional lives. Learn more about Rick Georges in his Member Spotlight profile on our section Facebook page and follow him on Twitter at @rickgeorges.

 


Tech Tip From The Florida Bar Practice Resource Institute: Use as Many Characters as Possible in Your Password.

Here’s a recent tech tip from The Florida Bar PRI: As a password gets longer, it gets exponentially harder for a hacker or a password guessing program to crack. Passwords should be at least eight characters long and passwords with administrative rights should be 12 characters long. All passwords should use special characters such as “!”, “$” and “&” for even more security.

For more tech tips from The Florida Bar Practice Resource Institute, bookmark the PRI home page and check for regular updates.


Upcoming CLE Opportunities

We’ll keep you posted when registration opens for these CLEs:

 


Practice Management Tip of the Week: Practice Law and Spend Only $5 a Day Running Your Business (Florida Bar Podcast)

 

Secure and Efficient Legal TechWhat if there were a way to practice law and only spend five dollars a day running your business? Would you believe it? In this episode of The Florida Bar Podcast, hosts Christine Bilbrey and Jonathon Israel talk to Rick Georges, a solo practitioner in St. Petersburg, about how he uses technology to run his business effectively and inexpensively. Some of his methods are as simple as using software to take care of administrative tasks, like switching to online banking. In their discussion, they also talk about security measures that those using technology need to take, like encrypting emails and protecting accounts with two-factor identification.

LISTEN TO PODCAST


Tech Tip from the 2017 Florida Bar Tech Show: Parkmobile Parking App

At the 2017 Florida Bar Tech Show presented by the Solo & Small Firm Section, we learned about Parkmobile, the leading provider of on-demand and prepaid mobile payments for on- and off-street parking and mobility related services. The Parkmobile network spans across more than 2,000 locations, including 36 of the top 100 cities in the U.S. Parkmobile’s services include on-street parking, off-street parking deck, airport and event reservations and municipal parking permit solutions. Parkmobile serves over 20 airports as well as provides reserved parking solutions for private operators, the Super Bowl, the College Football Championship Series, Fenway Park, and Nationwide Arena, to name a few. For more information, visit www.parkmobile.com, or follow Parkmobile on social media: @Parkmobile or facebook.com/Parkmobile.


Florida Bar Member Benefit: 20% Off Wyndham Hotel Brands

 

 

Whether you are looking for an upscale hotel, an all-inclusive resort or something more cost-effective, Florida Bar members can save on rooms at nearly 7,000 participating hotels worldwide. Wyndham Hotels are offering Florida Bar members 20 percent off the “Best Available Rate” at participating locations every time you travel. Visit Wyndham Rewards or call our special member benefits hotline 1-877-670-7088 (be sure to mention Corporate Code # 1000007487) and reserve your room today!

What has The Florida Bar done for you lately? Plenty! Check out TFB’s extensive Member Benefits Page to learn more.

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QuickLINK is filled with substantive information designed to boost your technology edge, enhance your practice management skills and improve your client-service delivery, courtesy of The Florida Bar Solo & Small Firm Section. We hope you find this format useful and interesting, and we value your feedback and topic suggestions. Visit FLSoloSmallFirm.org and follow @FLSoloSmallFirm for news and updates to benefit your practice.

Follow us on Twitter, Facebook and LinkedIn to learn about upcoming CLEs, tech tips, solo and small firm practice management links and more.

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 In This Issue


Weekly Tech Tip From The Florida Bar: Speech-To-Text Dictation Apps For Lawyers

Speech Dictation Image

(This week’s tip is courtesy of FindLaw for Legal Professionals)

If typing isn’t your favorite activity or you feel the signs of carpal tunnel syndrome creeping in, try dictating to your phone instead. A host of speech-to-text apps can help turn your oral work into good written products:

1. Dragon DictationDragon is well regarded and widely used. It quickly converts your words to text and is good at differentiating homophones and contextually deciding between “red” or “read,” for example. You can email, text or copy your notes into any other app. It converts your speech offsite so you’ll need an internet connection for it to work.

2. DropVoxDropVox is a simple dictation app that has the added bonus of sending your dictated messages straight to your Dropbox. The syncing is automatic, so you don’t have to worry about manually sending your voice memos between devices. Sadly, however, it doesn’t convert voice memos to text. It’s great if you prefer recordings over voice-to-text, but if not, take a pass.

3. Super Note TakerThis dictation app does a good job converting your voice into the written word. Like DropVox, it has great shareability features, though it doesn’t sync anything automatically. After you’ve dictated a file, you can send it to email, GoogleDrive, Drop Box, etc. There’s even an option to transfer the file via FTP.

4. PaperPort NotesPaperPort Notes is more than just a dictation app; it’s a full note-taking program. You can import information from other files, throw in photos, create Post-It style notes on a document and even highlight. But who needs that? We’re here for dictation, which it does well. The only major drawback is that PaperPort Notes has an interface which that can take some time to learn, so don’t expect to master it in one go.

5. Your Built-In App. Apple, Google and Microsoft all have their own voice-to-text software. That’s how Siri can give you directions and why Cortana will send a text while you drive. Generally, you can use this voice-to-text function anywhere you would otherwise type in information. Once you’ve turned on the feature, it’s basically as simple as opening your notes app and talking.

As anyone who has used Siri knows, the built-in voice-to-text features still leave something to be desired. They can make mistakes, mishear or not work in certain apps. For the hardcore dictator, a specialized app will be better.

READ FULL POST


The Florida Bar Tech Show—Riding the Technology Wave (10 Tech CLEs in One Course) DVDs/CDs Available for Purchase Online

Group Shot #4

  • Technology Between the Bench and Bar Judicial Panel
  • Florida’s Legal Regulatory Framework/Online Legal Service Platforms (General Counsels from AVVO, Rocket Lawyer, Legal Zoom)
  • The Technology-Powered Modern (and Successful) Law Firm
  • Improve Efficiency With Text and Document Automation
  • Cybersecurity and Privacy for Lawyers
  • Microsoft Word, Outlook & PowerPoint
  • Practice Management Panel
  • 50 Tech Tips in 50 Minutes
  • BONUS Session on Niche Marketing

For additional information, please contact Ricky Libbert.

 


Practice Management Tip of the Week: Five Time-Management Tips for Lawyers

Time Management ABA Image

In this great ABA Law Technology Today article, author Teresa Matich says, “The recently released Legal Trends Report analyzed work habits of over 40,000 lawyers and found that they spend only 2.2 hours of their time on billable work—that’s a paltry 28 percent of a modest eight-hour workday, and even less if you’re working more. In a field where every second counts, losing three-quarters of your billable time every day can be a death sentence.”

Matich recommends some time-tested time management tips for taking back a few precious minutes, or hours, and getting the most out of your day. Read the full article.

Know (And Practice) The Basics Of Time Management. Start by taking stock of how you spend your days. In a document or notebook, note where your time goes for a week or so, and jot down any patterns you see. Use this as a benchmark to improve upon.

Get Organized. Make to-do lists, get your calendar in order and familiarize yourself with strategies to guard against time thieves.  Know how (and when) to say “no” to tasks that aren’t helpful for your career or your firm.

Use Apps. Android and Apple have hundreds of options that you can use to manage your time better and improve your practice. Some of the more obvious options include Fastcase (for faster legal research) or TrialPad (for paperless trial presentations), but it’s worth going beyond apps designed specifically for lawyers. For example, you might want a business card reader to effortlessly keep track of contacts, or a to-do list app to upgrade yourself from a pen-and-paper list (or a Word document).

Minimize The Cost Of Task-Switching. Every time you switch tasks, it takes at least several minutes to shift and re-establish your focus. If you shift between tasks too often, task-switching can eat up as much as 40 percent of your productivity. Try to focus on one thing at a time while taking care to minimize the cost of task-switching. Use a timer to help you save time on non-billable tasks.

Respect The 80/20 Rule. The 80/20 rule applies in many areas, but in work, it suggests that roughly 20 percent of your actions will be responsible for 80 percent of value created. When you’re prioritizing tasks, make sure you’re actually putting billable work first. Delegate administrative tasks to staff when possible. If you’re a solo, try using an affordable solution like Ruby Receptionist.

For lawyers, time is your most valuable resource. You can’t get it back once it’s gone, and you can’t create more from thin air, so take the time to go beyond these tips and continually improve your time management skills. Your practice (and your personal life) will be much better for it in the long run.

Teresa Matich (@teresamatich)  is a copywriter at Clio (@goclio). You can find her writing about legal technology and the business of law on Clio’s blog.

READ FULL ARTICLE


Tech Tip From the 2017 Florida Bar Tech Show:  The Punctuation Guide—A Comprehensive Guide to American Punctuation

Punctuation Guide

Are you certain that you’re using commas and semi-colons correctly? Do you know the differences between em dashes, en dashes and hyphens?

If you want to improve your skills, check punctuation in a document or review basic style rules, The Punctuation Guide is for you. Created by Jordan Penn—a longtime enthusiast of American language, usage and style—the site is a comprehensive guide to American punctuation.

Penn incorporated elements from numerous authorities on punctuation, including The Chicago Manual of Style; The Copyeditor’s Handbook; and The Gregg Reference Manual: A Manual of Style, Grammar, Usage, and Formatting.

VIEW THE GUIDE


Florida Bar Member Benefit: Lawyers Advising Lawyers New Online Platform 

Lawyers Advising Lawyers

Since 2013, The Florida Bar, in partnership with the Young Lawyers Division, has offered Lawyers Advising Lawyers, a peer-to-peer service giving members across the state access to veteran attorneys who can help answer procedural and substantive legal questions.

And now the service has a fresh, new, easy-to-use online look. Read the recent Florida Bar News article about the service.

Lawyers Advising Lawyers gives tenured attorneys a platform to assist lawyers with issues they have previously dealt with during their career. The service utilizes technology to provide immediate interaction by phone or email with other lawyers working in different parts of the state.

The inquiring attorney first identifies a legal issue for which he or she needs advice. The inquiring attorney then contacts the LAL program to be matched with an attorney advisor. The inquiring attorney can be matched with an attorney advisor throughuse of the LAL website, by email, or by phone (800-342-8060, ext. 5807).

To qualify as an advisor, attorneys must have a minimum of five years of experience in their respective area(s) of advice and must be a member of The Florida Bar in good standing. Participating advisors will receive one CLE credit per consultation for a total of five CLE credits per year.

 

What has The Florida Bar done for you lately? Plenty! Check out The Florida Bar’s extensive Member Benefits Page to learn more.

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THIS FRIDAY AND SATURDAY IN ORLANDO!  The Florida Bar Tech Show: Riding the Technology Wave, Presented by the Solo & Small Firm Section, Jan. 27 – 28, 2017, at the Gaylord Palms Resort & Convention Center10 Technology CLEs in 1.5 days! Don’t miss your chance to experience The Florida Bar’s 2017 Tech Show.

Register online or register at the door starting at 7:45 a.m. on Friday.

  • Two CLE tracks to customize your tech show experience.
  • Judicial panel on tips for tech compliance best practices in the court system.
  • General counsels from the nation’s top online legal service platforms (AVVO, Rocket Matter, Legal Zoom) on obstacles and opportunities of working within Florida’s current legal regulatory framework.

Software trials and giveaways. One-on-one networking with the nation’s top tech experts. Read more.


QuickLINK is filled with substantive information designed to boost your technology edge, enhance your practice management skills and improve your client-service delivery, courtesy of The Florida Bar Solo & Small Firm Section. We hope you find this format useful and interesting, and we value your feedback and topic suggestions. Visit FLSoloSmallFirm.org and follow @FLSoloSmallFirm for news and updates to benefit your practice.

Follow us on Twitter, Facebook and LinkedIn to learn about upcoming CLEs, tech tips, solo and small firm practice management links and more.

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In This Issue

  • Tech Tip from The Florida Bar: How To Make Finding Your Old Emails Easy.
  • CLE: THIS WEEKEND IN ORLANDO. The Florida Bar Tech Show: Riding the Technology Wave, Presented by the Solo & Small Firm Section, Jan. 27 – 28, 2017  – Gaylord Palms, Orlando.
  • Practice Management Tip of the Week: Desk-icide: Seven Ways Your Workplace Is Making You Sick.
  • Tech Tip from the 2016 Solo & Small Firm Technology Conference: Hone Your PDF Skills.  
  • Florida Bar Member Benefits: Are You Getting the Most From YOUR Benefits?


Tech Tip From The Florida Bar: How To Make Finding Your Old Emails Easy

Gmail

(Weekly Tech Tips provided by LawTech Partners)

 

According to the post, this week’s Tech Tip comes from Technology Tips for Lawyers and CloudHQ. If you’ve ever tried finding old emails in your Gmail account (no small task) then this tip is for you!

Gmail has never had an easy way to rename email subjects, which causes problems when you forward or save emails for future reference. But thanks to CloudHQ, there is a new “Rename Email Chrome” extension that lets you easily rename emails. Now when you receive emails you can organize them better, making them easy to search for later if needed.

Here’s how it works in Gmail:

Step 1: Click the pencil icon (The pencil icon is located in the upper toolbar).

Step 2: Rename the email (Give the email a new subject line).

That’s it! Now, your email will automatically be updated to the new subject title you gave it.

READ FULL POST

 

 


Upcoming CLE Opportunities

THIS WEEK: The Florida Bar Tech Show: Riding the Technology Wave –  Jan. 27-28, 2017, Gaylord Palms, Orlando. Special discounts are available for Solo & Small Firm Section members, returning attendees, paralegals, law students and more! Register online or register at the door starting at 7:45 a.m. on Friday.

2017 Conference Logo  Group Shot #4

10 Technology CLE credits in 1.5 days! Don’t miss your chance to experience The Florida Bar’s 2017 Tech Show: Riding the Technology Wave, presented by the Solo & Small Firm Section. Register online.

  • Two CLE tracks so you can customize your participation.
  • Judicial panel on tips for tech compliance best practices in the court system.
  • General counsels from the nation’s top online legal service platforms (AVVO, Rocket Matter, Legal Zoom) on obstacles and opportunities of working within Florida’s current legal regulatory framework.

For additional information, please contact Ricky Libbert.

Special thanks to these exhibitors who will be showcasing their companies at #FLBarTechShow!

ABA_logo_rgb (5)        Advantage Technologies LogoPrint
CosmoLex       logosite

GoldFynch_logo_Rectangle (002)

kvi-logoaddress_5450_2a (002)        LawPay - NEW

PAF Logo     Patlive       Persist

Square-Blue-Background   ruby_logo_hires_200x200 Tabs3-tagline_color (002)
TR_H_rgb (002)   Logos-Med-300px (3) (002)


Practice Management Tip of the Week: Desk-icide: Seven Ways Your Workplace Is Making You Sick

Deskicide-workplace

Senior Workplace Expert Leigh Stringer says, “Sitting for long hours, indoors, staring at a computer and shoveling in bad food at work isn’t just a bad idea, it can be devastating to your health.” Sound familiar?

If worker safety standards globally at are an all-time high, why are our workplaces so toxic? Here are seven reasons. Read the full article to learn a few ways you can change your work habits to make health a priority this year.

  1. Sitting Too Much
  2. Not Exercising Enough (Waiting for the Weekend)
  3. Bad Lighting
  4. Poor Air Quality
  5. Eating from a Vending Machine
  6. Coming to Work When You’re Sick
  7. Skipping Vacation

Leigh Stringer (@string0820) is Senior Workplace Expert for EYP Architecture & Engineering and is researching employee health and productivity in conjunction with the Harvard School of Public Health, the Center for Active Design, and other leading organizations. She is the author of the “The Healthy Workplace.” Learn more at www.leighstringer.com.

READ FULL ARTICLE

 


Tech Tip From the 2016 Solo & Small Firm Technology Conference: Hone Your PDF Skills

PDF Essentials

At the 2016 Solo & Small Firm Technology Conference, speaker Ernest “Ernie the Attorney” Svenson told us: PDF skills are key! The faster you improve your PDF-handling skills, the sooner you’ll become comfortable handling information in PDF format, as opposed to paper format. You should start by learning the most commonly used PDF skills like, how to zoom, how to rotate sideways pages, and how to highlight important text passages. Those are key skills.

All of these options are available Adobe Reader, which is free. If you want to get a jump-start on learning to use Adobe Reader to hone your PDF skills, you can access three of Svenson’s free videos by clicking here. Or, start creating your own paperless law firm with his free jump-start course delivered by email (for FREE). To start shifting to a more organized law practice, where you can easily find any document in a few seconds, click here.

If you want more instruction, Svenson also offers a (paid) guide called PDF Essentials for Lawyers that explains in 1-2-3, step-by-step fashion how to use the free Adobe Reader software to improve your law practice:

  • Zoom in on hard to read text in PDF pages.
  • Rotate PDF pages that were mis-scanned, and are flipped sideways.
  • Search for key text in a group of PDFs (indispensable at a deposition when need to find a key document in seconds). Probably the most important PDF skill for you to develop.
  • Tag key passages by highlighting them so you can find them quickly the next time you open that PDF.
  • Place virtual sticky notes on the page of a PDF document or a Westlaw case (sort of like the marginalia you write on the edges of papers you work with, but more powerful because they’re automatically organized for you)
  • Use digital stamps to mark PDFS with phrases like “DRAFT” or “CONFIDENTIAL.” Or create your own stamps with whatever text you want to use.
  • Digitally sign PDF documents. Ever need to quickly sign a document someone emailed you? You can, and once you learn how you’ll use this feature to make your life a whole lot easier.
  • Fill out PDF forms, quickly and easily. Even type onto PDF forms that you scan into your computer. Big time saver.

READ MORE

 


Florida Bar Member Benefits: Are You Getting the Most From YOUR Benefits?

The Florida Bar Member Benefits Program includes more than 60 member benefits, more discounted benefits than similar programs with other state bars. These benefits are brought to you by the Member Benefits Committee, which works diligently to identify potential discounted member benefits to Bar members that they will find useful in their professional and personal lives.

Now you can access your member benefits at the click of a mouse. The member benefits brochure is a well-organized, easily navigable document that links you directly with each benefit. Start browsing for benefits now:

Florida Bar Member Benefits

What has The Florida Bar done for you lately? Plenty! Check out TFB’s extensive Member Benefits Page to learn more.

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